Administrative Specialist I

Job Type
Part Time
Contact Name
Melanie Fleming
Contact Email
melanie.fleming@arcourts.gov

Justification

The workload of managing a database of information regarding attorneys, court reporters, and professional associations licensed in the State of Arkansas increases each year. The Bar of Arkansas has almost 14,000 attorneys on its rolls, of which 77% are annual dues-paying. Additionally, there are almost 850 certified court reporters and over 700 professional associations, both of which also have annual fees. Maintaining the database of the rolls of the Bar of Arkansas and others not only involves collecting annual fees, but many other processes as well.  Archival of records is also an important aspect to managing the database of attorneys, court reporters, and professional associations.  Because of the increased workload involved, a year-round part-time position is necessary to assist the Supreme Court Database Manager.  This will allow for the increase of efficiency and timeliness in maintaining the database and serving attorneys, court staff, and litigants.

Tasks and Responsibilities

The primary function of the Administrative Specialist I is to assist the Supreme Court Database Manager in maintaining the database of information regarding attorneys, court reporters, and professional associations licensed in the State of Arkansas.  This involves data entry, assisting in processing annual license fees, and archival of records. 

Ideal applicants will have the formal education equivalent of a high school diploma; plus, two years of experience in a specialized or related area applicable to work performed.  Other job-related education and/or experience may be substituted for all or part of these basic requirements.  Attention to detail and data entry skills are essential.   Dependability and customer service skills are also necessary. Ideal applicants will also have experience with general office equipment, scanning documents, and Microsoft Office products such as Excel, Word, and Outlook.  Preference is given to law school students and those with experience in data entry.  The selected applicant will be paid an hourly rate.  State benefits are not available. 

This position will work approximately 20 hours a week with a flexible, but consistent work schedule between the hours of 8am and 5pm, Monday through Friday.

Internal Tasks

  • Archival of documents (scanning and uploading into iMIS)
  • Data Entry in iMIS
  • Assist in the annual fee process
    • Posting payments
    • Assisting in bulk mail-outs
  • Process address changes
  • Other duties as assigned

The assistant will also perform other duties as requested or required.  Applicants must hold a high school diploma or GED.  Preference is given to law school students and those with experience in data entry and multiple software applications.  The selected applicant will be paid at an hourly rate.  State benefits are not available.

 

A cover letter, resume, and three references are required.  These items may be submitted by email or regular mail to:

             

Melanie Fleming

625 Marshall Street

Little Rock, Arkansas 72201

melanie.fleming@arcourts.gov

 

Applications for the position will be accepted until the position is filled.